In today’s business world, managing documents effectively is crucial for every organization’s success, especially for onsite businesses. The growth of the business directly depends on how well it can manage its documents, and that is where Electronic Document Management Software (EDMS) comes into play.
Every enterprise operating on-site, regardless of their scope or trade, generates a substantial volume of printed materials on a daily basis. Handling such documents can be an arduous and intricate affair, especially as the enterprise scales up.
However, the implementation of Electronic Document Management Software (EDMS) offers an effective solution to streamline document management, allowing businesses to optimize their workflows, curtail expenses, and bolster productivity.
In this article, we will discuss what EDMS is, its benefits for onsite businesses, and the best EDMS available in the market.
What is Electronic Document Management Software?
Electronic Document Management Software (EDMS) is a computer-based system that enables the management of digital documents throughout their lifecycle, from creation to destruction.
EDMS provides tools to capture, store, manage, retrieve, and distribute documents, ensuring that they are accessible to authorized users whenever needed. EDMS can be customized to meet specific business needs and can be integrated with other systems and applications, such as CRM and ERP.
Benefits of Electronic Document Management Software
EDMS provides numerous benefits for onsite businesses, including:
Saves Time and Money
EDMS eliminates the need for manual document handling, reducing the time and cost associated with paper-based processes, such as printing, copying, and filing.
With EDMS, documents can be created, edited, and shared electronically, eliminating the need for physical storage space and reducing the risk of document loss or damage.
Improves Security and Compliance
EDMS provides a secure and centralized repository for all documents, ensuring that they are protected against unauthorized access and theft.
EDMS can also help onsite businesses comply with legal and regulatory requirements, such as HIPAA, GDPR, and SOX, by providing audit trails, version control, and retention policies.
Increases Productivity and Efficiency
EDMS automates document-based processes, such as approvals, workflows, and notifications, improving productivity and efficiency. EDMS also enables quick and easy access to documents, reducing search times and increasing the speed of decision-making.
Enhances Collaboration and Communication
EDMS enables real-time collaboration and communication among team members, improving teamwork and decision-making. EDMS also allows for remote access to documents, enabling employees to work from anywhere, at any time, without the need for physical presence.
Best Electronic Document Management Software – WeSignature
WeSignature is one of the best Electronic Document Management Software available in the market, offering a wide range of features and benefits, including:
Features and Benefits of WeSignature
- Secure and User-Friendly Interface
- Customizable Workflows and Templates
- Audit Trail and Version Control
- E-signature and Mobile App Integration
- Reporting and Analytics
- OCR and AI-based Document Management
- API and Integrations with other Applications
Pricing Plans of WeSignature
WeSignature offers flexible and affordable pricing plans, starting at $15/month/user for the basic plan and $80/month for the enterprise plan.
Electronic Document Management Software (EDMS) can be a game-changer for onsite businesses looking to scale and grow.
With EDMS, businesses can save time and money, improve work performance, security, compliance, increase productivity and efficiency, and enhance collaboration and communication.
WeSignature is one of the best EDMS available in the market, offering a wide range of features and benefits, including customizable workflow automation, e-signature and mobile app integration, and API and integrations with other applications.
Investing in EDMS can help onsite businesses streamline their document management processes, allowing them to focus on their core operations and drive growth.
FAQs – Electronic Document Management Software
1. What is Electronic Document Management Software?
Software designed specifically for managing digital documents from the moment they are created until they are deleted is called electronic document management software (EDMS).
2. How can EDMS benefit onsite businesses?
On-premises enterprises can reap the rewards of electronic document management software (EDMS) in the form of cost savings, enhanced security and compliance, higher levels of productivity and efficiency, and better opportunities for teamwork and communication.
3. What types of documents can be managed with EDMS?
Electronic document management software (EDMS) can manage a variety of document types, including word processing documents, spreadsheets, presentations, PDFs, images, and email messages.
4. How does EDMS ensure document security?
EDMS ensures document security through features such as user access controls, encryption, version control, audit trails, and backup and disaster recovery capabilities.
5. Can EDMS integrate with other software systems?
Yes, The electronic document management software (EDMS) can work in tandem with other softwares like CRM, ERP, and PM.
6. How does EDMS improve collaboration?
EDMS improves collaboration by providing a centralized repository for documents that can be accessed by authorized users from anywhere, at any time. EDMS also allows for simultaneous document editing and version control, making it easier for multiple users to work on the same document.
7. Is EDMS scalable?
Yes, the electronic document management software (EDMS) is scalable, meaning it can grow and adapt to the changing needs of an organization as it expands.
8. How does EDMS improve regulatory compliance?
EDMS enhances an organization’s adherence to regulatory mandates by providing functions such as document retention policies, audit trails, and access controls that are conducive to ensuring compliance with regulatory requisites such as HIPAA, GDPR, and Sarbanes-Oxley.