Uses of Electronic Signature for Students and Educators

People who work in the education sector are regularly overwhelmed by time-consuming and large amounts of paperwork. Several educational institutions look for ways to incorporate new technologies for streamlining how they function at educational and administrational levels. In addition, the students and their parents are gradually becoming technologically aware while looking into the future for a completely evolved digitized experience.

Positively, several new technologies are coming up for simplifying the processes in several areas, and the education industry is not so much of an exception. So to say, with the implementation of an e-signature solution, you can easily get rid of paperwork that is considered for streamlining company processes while also reducing errors provides a special benefit to students, parents, and staff members.

In this blog, we will discuss the uses of electronic signatures for students and educators. In case you are in the education industry then this blog will help you make the right decision for your organization.

1)Streamlined Application Process: The age-old paper-based application process for student admissions, registration, and fee collection takes a considerable amount of time. This is a process that requires dependence on pen and paper for acceptance which further disrupts the entire flow of the application process.

With the implementation of electronic signatures online, the students, parents, staff members, and educators can sign documents digitally from anywhere while minimizing all needs to visit schools in person. 

The software reminds parents, students, and other staff members about all mandatory fields along with the location for signatures. This allows managers to track documents in real-time for avoiding any other inconvenience.

2)Sending Permission Slips Online: The days when parents frantically searched for a child’s permission slips are gone. When an online signature solution is implemented, it becomes easy for schools to create digital permission slips for events such as field trips while sending them to parents through email. In this way, parents can effectively deal with the everyday tasks within seconds.

In addition to helping with permission slips, the e-signature solution also makes it easy for parents to approve classroom attendance records, sign applications, and much more. In sum, it enables parents and teachers to stay in close contact and interact transparently.

3)Effective Institutional Processes: Educational institutions are always changing to fulfil the needs of most students and educators. These changes come with sufficient paperwork that has a tendency to become a chaotic process in case not managed well. It is important for the educational institutions to maintain administrative staff equipped with the latest technology for ensuring that the operations run smoothly.

In addition, raising the tuition price is similar to increasing pressure on schools, colleges, and universities for controlling costs. Many learning institutions are in the favour of adopting new technologies for deploying systems online and digitizing the entire documentation process.

The e-signature online software helps educational institutions to save money on paper, postage, archiving documents, etc. In addition, the software also brings speed and greater visibility for streamlining the whole process for eventually benefitting all parties involved.

4)Safety: The database of most educational institutions includes important information on the students and staff members along with some sensitive documents that must be secured against theft. With the use of e-signature solutions, the critical documents can be safely shared with parents anytime it is necessary.

With advanced solutions, the users can record details of a signature like who signed the documents and also at which location and at what time. As more and more documents are shared on the internet, there is no fear of document tampering, misplacing, or losing.

5)Third-party Integrations: The infrastructure of learning institutions consists of different software solutions and other applications that are integrated for a seamless data transfer.

With an online signature solution, the education institutions become capable of combining existing systems and applications including sales automation, student record management, document management software, contact management, etc.

As all systems work together, there is never any need for dealing with entering important data manually inside a system that is prone to errors.

6)Mobile Enablement: In the present fast-paced mobile world, it is no longer enough to just be online. Rather, being mobile-enabled is important for all organizations irrespective of their sizes. The need to log into a system to process applications has become an old process.

Most of the solutions that are present today provide native support for Android, Windows, and iOS devices. With the use of a digital signature solution, users can interact with the management of an institution using smart phones in a quick and hassle-free manner.

7)Workflow Automation: The institutions should start automating workflows for ensuring an efficient administrative process. With an online signature platform, it becomes possible to eliminate the need for the physical paper to complete transactions and also reduce probable errors.

The traditional paper-based processes involve different costs like paper and ink, shipping costs, printer maintenance, etc. The majority of the costs that are included in the manual approval process can simply be eliminated by using an e-signature free solution.

Furthermore, there might be many indirect savings including the total time required to fill out each document manually, track lost documents, rekeying data, and a lot more.

The educational institutions are now starting to embrace advanced technologies for employing all kinds of digital materials in classrooms for making the learning process much more effective. With the help of e-signature software, users are able to streamline paperwork involved in managing different forms such as course enrolments, drop class requests, financial aid applications, etc. Since the document authentication is managed on the internet, students do not have to track a professor or management team for extra approvals.